Executive Assistant to CEO and CFO

We are looking for an extraordinarily sharp Executive Assistant to join our company and work hand in glove supporting our energetic CEO and CFO. This is a high-visibility position marked by interaction with a broad range of internal and external, high level professionals including various Shutterfly employees and executives (direct reports of CEO and CFO, for example), investors, and the board of directors. Candidates must be highly motivated and have: exceptional written and verbal communication skills, solid judgment, discretion in dealing with confidential information and materials, recognized problem solving abilities, and a proven track record of excelling in a self-directed work environment. We are looking for an intelligent team player – someone with a positive and professional attitude – that is a good ambassador for the office of the CEO and CFO, both internally and externally.

Responsibilities:

• Responsible for maintaining the CFO and SVP’s calendar; planning, and scheduling meetings. Requires strong logistics management and coordination abilities, as well as, confidence to interrupt meetings in progress in order to help CEO and CFO adhere to their daily schedules.
• Requires detail-orientation when making travel arrangements, accurate expense management, maintaining the department budget etc. Responsibilities include planning and booking domestic travel.
• Must be perceptive, professional, friendly and polite. Review and screen communications and make independent decisions regarding levels of priority.
• Modify and produce executive presentations (especially for quarterly earnings conference calls), plan logistics for company offsite meetings (determine budget, venue selection, menu selection, accommodations, audio-visual equipment coordination) including quarterly meetings
• Administration support includes purchase order creation, check request submissions and assisting management with expense reports.

Qualifications:

• 7-10+ plus years as an Executive Assistant with a solid track record providing administrative support for C-level executives, ideally in a fast-paced technology environment
• Handle sensitive business and people issues with tact and diplomacy
• Experience working with confidential and/or sensitive materials
• Must be a self-starter, extremely organized, and have the ability to independently handle multiple projects at one time
• Must be hands-on, high energy, with an ability to work effectively across the company
• Process and analytically focused, with the ability to multi-task to pro-actively anticipate and resolve/coordinate issues.
• BA preferred
• Advanced Microsoft Office 2007 skills a must, including proficiency in Outlook, PowerPoint, Excel, and Word.

Link to CEO bio: http://www.shutterfly.com/about/bio_sub_housenbold.jsp

Link to CFO bio: http://www.shutterfly.com/about/bio_sub_rubash.jsp

Our employees at Shutterfly are passionate and possess the deeply held belief that a team working towards a shared objective will reach and benefit millions of people. We are looking for those rare individuals who share our passion about building a great company while delighting our customers, partners and fellow employees. Please contact us if you are an exceptional individual looking for an exciting company where you can build a meaningful career.

When applying to this position via jobs@shutterfly.com, please include the following subject: EA - Your Name. Thanks!

No Phone Calls Please.

Please forward all resumes to jobs@shutterfly.com.